ISHIRAHAMWE RY’ABARUNDI BABA NY’AUSTRALIA

Australian Burundian Community Organisation

(in NSW)

 

 

 

Constitution

 


Table of contents

 

Article I.      Organisation Philosophy…………………………………………………………………… 3

Section 1.01        Mission statement…………………………………………………………………….. 3

Section 1.02        Goals………………………………………………………………………………………. 4

Section 1.03        Who is it for?…………………………………………………………………………… 5

Section 1.04        Organisation structure………………………………………………………………. 5

Article II.    Membership……………………………………………………………………………………. 6

Section 2.02 Member liabilities…………………………………………………………………………… 6

Section 2.03        Members’ rights……………………………………………………………………….. 6

Section 2.04        Members’ responsibilities………………………………………………………….. 7

Section 2.05        Registration of membership of the Organisation…………………………… 7

Section 2.06        Membership fees………………………………………………………………………. 7

Section 2.07        Committee membership…………………………………………………………….. 8

Section 2.08        Membership of a Sub-committee………………………………………………… 8

Section 2.09        Membership of the Management Committee……………………………….. 8

Section 2.10        Cessation of membership…………………………………………………………… 9

Article III.       Elections…………………………………………………………………………………… 10

Article IV.       Roles of Committees and Members……………………………………………… 11

Section 4.01        Sub-committee……………………………………………………………………….. 11

Section 4.02        Management Committee…………………………………………………………. 12

Section 4.03        Role of all Committee members……………………………………………….. 12

Section 4.04        Role of Chairpersons………………………………………………………………. 14

Section 4.05        Role of Secretary’s…………………………………………………………………. 15

Section 4.06        Role of Finance Secretary……………………………………………………….. 15

Article V.        Code of Behaviour for Management Committee members………………. 16

Article VI.       Payment……………………………………………………………………………………. 17

Article VII.     Committee Meetings………………………………………………………………….. 18

Section 7.01 Schedule of meetings………………………………………………………………………..

Section 7.02        Attendance……………………………………………………………………………. 18

Section 7.03        Standard agenda…………………………………………………………………….. 19

Section 7.04        Quorum…………………………………………………………………………………. 20

Article VIII.    Annual General Meetings (AGM)………………………………………………… 20

Article IX.       Special General Meetings……………………………………………………………. 21

Article X.        Voting and decision making………………………………………………………… 21

Article XI.       Resolution of disputes………………………………………………………………… 24

Article XII.     Other items……………………………………………………………………………….. 25

Section 12.01      Records…………………………………………………………………………………. 25

Section 12.02      Finances………………………………………………………………………………… 25

Section 12.03      Conflict of interest or material personal interest…………………………. 26

Section 12.04      Gift fund rules……………………………………………………………………….. 26

Section 12.05      Special Observers/Advisors……………………………………………………… 27

Article XIII.    Acknowledgement…………………………………………………………………….. 28

Article I.             Organisation Philosophy

Ishirahamwe Ry’abarundi Baba Ny’australia is a community based organisation established by people from a Burundian background or with an interest in supporting Burundians. The Organisation aims to bring together Burundians or those with an interest in the welfare of Burundians to provide support and unify people from a Burundian background.

The Organisation is the result of a number of community meetings, first with elders and later with general community members. Feedback has been sought via rigorous community consultation throughout the process.

The development process has included engagement with community members who have been involved in the Rwandan Burundian organisation, Western Sydney Burundian community and Burundian Women’s Organisation.

Section 1.01   Mission statement

The mission of Ishirahamwe Ry’abarundi Baba Ny’australia is to work with fellow Burundians and other interested parties in unity to improve the quality of life of Burundians living in Australia and around the world.


Section 1.02   Goals

The organisations goals are to develop programs and strategies to:

(a)    Promote unity amongst Burundians in Australia

(b)    Provide opportunities for culturally appropriate problem solving to occur

(c)    Promote the community to the broader Australian society

(d)    Improve the settlement and integration of Burundians in Australia

(e)    Provide an outlet for the sharing of information

(f)     Allow for the development of skills and a forum to share new experiences and religions

(g)    Assist community members to maintain and develop their cultural practices

(h)   Provide a voice for Burundians in the wider community

(i)     Provide activities for children and young people from the Burundian community

(j)      Allow for an avenue for lobbying and advocacy to service providers and government departments when necessary

(k)    Provide practical assistance to community members on welfare related issues, assist in the reduction of poverty and improve settlement.

(l)     Assist the community to meet their material and educational needs

(m)  Work towards the health and well being of Burundians including programs to reduce HIV, domestic violence, gambling and drug and alcohol issues

(n)   Develop partnerships with organisations to meet the needs of Burundians where ever possible

(o)    To operate and maintain a gift fund to be known as ‘Australian Burundians Community Gift Fund’ in accordance with the requirements of the Income Tax Assessment Act 1997.

 

Section 1.03   Who is it for?

The organisation is open to all people who come from a Burundian background or wish to be associated with people from a Burundian background.

 

Section 1.04   Organisation structure

General Assembly (community)
Management Committee

Made up of 2 representatives from each sub committee (the chair person and one other member)

The management members select executive positions

Youth (12-25)
Children and family
Women
Aged
Men
Sub-committees

 

An arrow represents information exchange and reporting. As the arrows point in two directions so too does this flow of communication.

 

The diagram is a representastion of how the organisation works, the sub committees listed are not binding and can differ.


Article II.            Membership

(a)    To become a voting member of the organization and be eligible to sit on a Sub-committee or the Management Committee, a person must pay a one off joining fee and a yearly membership fee. See ‘membership fees’ for further detail.

(b)    Membership of the Organisation is open to all people men, women, children, those of mixed blood or marriage, old and young, all religions even those from different countries.

 

Section 2.02   Member liabilities

(a)    The liability of a member of the organisation to contribute towards the payment of the debts and liabilities of the organisation or the costs, charges and expenses of the winding up of the Organisation is limited to the amount, if any, unpaid by the member in respect of membership of the organisation.

Section 2.03   Members’ rights

A member can:

(a)    Attend, speak and vote at General Meetings;

(b)    Be made a member of a Sub- committee and Management Committee;

(c)    Put forward resolutions at General Meetings;

(d)    Ask the Management Committee to call a General Meeting;

(e)    Look at the books and records of the Organisation within reasonable hours.


Section 2.04   Members’ responsibilities

A member must:

(a)    Follow the rules of the organisation;

(b)    Inform the organisation of any relevant change in details such as address or telephone number;

(c)    Treat other members with respect.

 

Section 2.05   Registration of membership of the Organisation

(a)    All members over the age of 18 need to complete a membership form,

(b)    Members under the age of 18:

            (i)    Can be registered under their parent or care givers membership, 

or  

          (ii)    Require parental/guardian permission to join

(c)    Members sign that they accept and will abide by the rules and constitution of the Organisation.

(d)    Membership enrolment can occur at any time during the year.

(e)    Membership applications must be given to the secretary of the Organisation as soon as possible from time of lodgement.

(f)     Once an application for membership is received and the membership fees are paid, an applicants name is entered on the list of members of the Organisation and the person becomes a financial member of the General Assembly. They are then eligible to sit on Sub- committees and the Management Committee.

(g)    Membership is valid for a period of 1 year.

 

Section 2.06   Membership fees

(a)    The joining fee of the Organisation is $1 per individual being registered. This is only to be paid once and is valid for the lifetime of the individual.

 

(b)    The annual membership fee for single people is $2 per individual to be paid once a year.

 

(c)    Family membership fee is $2 per individual family member who can vote at General Assembly meetings.

 

(d)    The amount of the membership fee can be altered by the Management Committee at an Annual General Meeting (AGM) or Special Meeting.

 

Section 2.07   Committee membership

(a)    There are two layers of formal committee membership in the organisation- a Sub- committee layer and a Management Committee layer (see diagram on page 4).

(b)    In general members of the Sub- committee are decided upon at AGMs or Special meetings of the General Assembly

(c)    Members can join the sub committees during the year but will only become official members of the sub committee once their joining is approved by the sub committee and the management committee.

 

Section 2.08   Membership of a Sub-committee

(a)    Membership of a Sub-committee requires that a person:

                              i.    Is a voting member of the General Assembly;

                             ii.    Belongs to the group being represented by the Sub-committee, or has a particular interest in the purpose of the Sub-committee;

                            iii.    Applies, and is elected at the AGM or is adopted by a Sub-committee during the year;

                           iv.    Regularly attends Sub- committee meetings and contributes to the work of the Sub-committee.

Section 2.09   Membership of the Management Committee

Management committee membership is open to those who fulfil all of the following criteria. That is they are:

                              i.    Born in Burundi, have Burundian ancestry or can claim this link through marriage or adoption;

                             ii.    Financial members of the General Assembly and Members of a Sub- Committee;

                            iii.    Over the age of 18 ;

                           iv.    Elected by the Sub-committee to attend the Management Committee, and 

                            v.    Are permitted to be a member of the Management Committee according to the laws of NSW

Section 2.10   Cessation of membership

(a)   A person ceases to be a member of the organisation if the person:

                              i.    Dies,

                             ii.    Resigns,

                            iii.    Is expelled from the organisation or

                           iv.    Their membership fee is not paid within 3 months of the AGM

(b)   Resignation of membership

                              i.    A member may relinquish membership by giving one months notice at any time. This is done by providing a letter of resignation to the Management Committee that outlines the reason for the resignation.

                             ii.    The membership fee is not refundable and any liability due at the time of cessation of the membership is required to be paid.

                            iii.    Provided the liabilities are paid then the persons resignation will take effect at the next Management Committee meeting when the letter is submitted and the persons name is recorded as resigning from the Organisation.

(c)   Expulsion of members

                              i.    A member may be expelled from the organisation for:

                             ii.    Not complying with the rules of the Organisation;

                            iii.    Failure to follow procedures of the Organisation;

                           iv.    Acting in a way detrimental to the Organisation

(NB Refer to the Disputes section of the constitution.)

 

Article III.          Elections

(a)    Nominations and election into Sub-committees occur at an AGM.

 

(b)    Voting members of the General Assembly are eligible to nominate themselves for a position in a Sub-committee.

 

(c)    The list of nominations of committee members is then voted upon by the voting members General Assembly.

 

(d)    Voting only occurs if there are more than 12 people nominated for a Sub- committee, In this situation a poll with the names of the nominees is then conducted.

 

Article IV.         Roles of Committees and Members

Section 4.01   Sub-committee

(a)    The overall role of each Sub- committee is to work towards the aims of the Organisation that relate to their particular target area or their particular purpose. Sub- committees can be made up of up to 12 members from the community.

(b)    The number and make up of Sub- committees are decided upon at an AGM or Special Meetings.

(c)    There shall be minimum of three members for each sub-committee with a maximum of 12 members

(d)    Sub- committees are subject to the same rules as the Organisation.

(e)    The Chairperson and one other member of the Sub-committee join the Management Committee.

(f)     Each Sub-committee will have a Chairperson and Secretary.

(g)    Nomination and election into the roles should be undertaken at the first Sub-committee meeting.

(h)   Elections for the roles of Chairperson and Secretary only need to occur if there is more than one candidate for each position.

(i)     If more than 12 people wish to sit on a Sub-committee and elections occur a secret poll should be conducted to determine who will sit on the Sub-committee.


Section 4.02   Management Committee

(a)    The role of the Management Committee is to ensure that the legal requirements of the organisation are fulfilled and to monitor the work of the Sub-committees to ensure they meet organisational goals.

(b)    The Management Committee initiates whole of organisation events and activities.

(c)    The Management Committee has the following positions: General Chairperson, Finance Secretary, and General Secretary. Nomination and election into these roles should be undertaken at the first Management Committee meeting.

(d)    Elections by the committee only need to occur if there is more than one candidate for each position.

(e)    If elections occur a secret poll should be conducted to determine who is elected into the position.

Section 4.03   Role of all Committee members

(a)    Follow the rules of organisation;

(b)    Attend and participate in meetings as organised;

(c)    Work towards fulfilment of Organisation goals;

(d)    Initiate programs and activities and support initiatives of other Sub- committees;

(e)    Assist in the ongoing running of the Organisation;

(f)     Share information with members of the General Assembly and to other interested parties;

(g)    Manage any services provided, including

                              i.    the management of staff;

                             ii.    meeting any requirements of funding agreements;

                            iii.    Ensure that membership and community support of the organisation are maintained;

                           iv.    Ensure that the policies and procedures as set down in the Policy and Procedures Manual are followed;

                            v.    Assist the Chairperson, Secretary and Finance Secretary in undertaking their duties wherever necessary;

                           vi.    Act as a spokesperson when requested by the Committee;

                          vii.    Manage and support staff when requested by the Committee;

                         viii.    Sign letters or documents on behalf of the Organisation as required;

                           ix.    Ensure diligence in providing duty of care;

                            x.    Act in good faith;

                           xi.    Disclose any potential conflict of interest (material personal interest);

                          xii.    Not improperly use position or information, and

                         xiii.    Do Undertake any other legitimate committee related tasks where appropriate.

Section 4.04   Role of Chairpersons

It is the duty of the Chairpersons of the Organisation to:

            (i)    Ensure regular committee meetings are held;

          (ii)    Encourage other committee members to attend meetings;

         (iii)    Draw up an agenda for the meetings with the assistance of the Secretary.

         (iv)    Prioritise agenda items and if necessary set time limits;

          (v)    Lead the meeting through the agenda, keeping discussion relevant, decision making clear and encouraging broad participation;

         (vi)    Sign the minutes after they have been confirmed as an accurate record of the previous meeting;

        (vii)    Make sure meetings are run in accordance with  the Organisation’s constitution;

      (viii)    Cast deciding votes if consensus is not achieved or if there is a tied vote.

In addition the General Chairperson will also:

         (ix)    Maintain an awareness of the functioning and activities of all Sub-committees;

          (x)    Act as the official spokesperson for the Organisation.

 

Section 4.05   Role of Secretary’s

It is the duty of Secretaries of the organisation to:

            (i)    Collect agenda items;

          (ii)    Take accurate minutes of all meetings and make sure these are properly filed;

         (iii)    Compile a correspondence list including letters received and sent, and bring to the attention of the meeting any correspondence that requires immediate attention;

         (iv)    Make sure that copies of the minutes are distributed to Committee members before the next meeting.

 

In addition the General Secretary will additionally

          (v)    Keep a register of members and Committee members;

         (vi)    Ensure that correspondence is properly filed and up-to-date and is available for any member to examine.

 

Section 4.06   Role of Finance Secretary

It is the duty of the Finance Secretary of the organisation to ensure:

            (i)    That all money due to the Organisation is collected and received and that all payments authorised by the organisation are made;

          (ii)    That correct books and accounts are kept showing the financial affairs of the organisation, including full details of all receipts and expenditure connected with the activities;

         (iii)    That accurate reports are prepared for the Management Committee;

         (iv)    Ensure that the processing of cheques and payments for the organisation is supervised.

 


Article V.           Code of Behaviour for Management Committee members

 

Section 5.01   Committee members agree to:

Abide by the philosophy of the Organisation including;

            (i)    Follow the rules of the Organisation.

1)     This includes
a)     Those specified in the constitution;
b)     The NSW Associations Incorporation Act 1984; and
c)      Any others set by the Management Committee or the membership of the Organisation;

          (ii)    Follow any policies and procedures of the Organisation;

         (iii)    Attend Committee meetings whenever possible, and if unable to attend, to send apologies;

         (iv)    Not act on the Organisation’s matters without the consent of the Committee;     

          (v)    Follow all accounting procedures of the Organisation;

         (vi)    Represent the Organisation in a positive way;

        (vii)    Not discuss confidential issues with people outside of the Organisation or with staff or members of the Organisation without the consent of the Committee;

      (viii)    Follow any grievance procedures set down by the Management Committee to try to resolve any conflicts with staff or members of the Organisation;

         (ix)    Not to abuse, physically or verbally, staff or members of the Organisation; and

          (x)    Not to engage in any manners that could be seen as a conflict of interest to the Organisation.

If a member of the Committee fails to abide by the above rules they may be liable to expulsion from the Committee.


Article VI.         Payment

(a)    Management Committee members are not to be paid for attendance at meetings or for regular duties undertaken.

(b)    The Organisation cay pay Committee members expenses incurred when those expenses directly relate to their attendance at meetings or with organisational business, and the reimbursement is approved by the Management Committee.

 


Article VII.       Committee Meetings

 

(a)    Meeting times shall be organised at the first meeting following the AGM.

 

(b)    Sub-committees will meet monthly on a regular date and time that is suitable to the majority of members.

 

(c)    Management Committee meetings will be held a minimum of once every two months at a suitable place and time for the majority of all Committee members.

 

(d)    The first Sub-committee meeting will occur no later than 6 weeks following the AGM.

 

(e)    The first Management Committee meeting will occur no later than 8 weeks following the AGM.

Section 7.02   Attendance

(a)    Committee meetings should be attended by all Committee members and any paid staff. Guests may be invited to attend meetings (by the Chairperson) for a specific purpose.

 

(b)    In line with the Organisation’s constitution any Committee member who does not attend three (3) consecutive Committee meetings without providing a reasonable excuse can be expelled by a majority vote of the Committee.

 

Section 7.03   Standard agenda

The agenda will be drawn up by the Secretary in consultation with the Chairperson and circulated to all Committee members at least three days before the Committee meeting.

Meetings will be conducted in accordance with the constitution. The agenda for the meetings will be:

(a)    Open meeting.

(b)    Apologies.

(c)    Review of agenda.

(d)    Acceptance of minutes from previous meeting.

(e)    Business arising from previous minutes.

(f)     Correspondence.

(g)    Reports         

(h)   Chairperson report

(i)     Finance secretary report

(j)      Sub-committee reports.

(k)    General business.

(l)     Next meeting.

(m)  Close meeting.

 

Section 7.04   Quorum

(a)    The minimum number of people who need to be in attendance for a Sub-committee meeting to occur is no less than three (3) Sub-committee members. One of these people present must be either the Chairperson or Secretary.

(b)    The minimum number of people who need to be in attendance for a Management Committee meetings is five (5) Management Committee members. One of these people present must be either the General Chairperson, Finance Secretary or the General Secretary.

(c)    The minumum number of people to be present for an annual general meeting or a special meeting is 25% of the registered members

 

Article VIII.      Annual General Meetings (AGM)

(a)   The AGM of the organisation is, subject to the Act, to be convened on such date and at such place and time as determined by the Management Committee.

 

(b)   The AGM shall occur no later than 12 months after the conclusion of the previous Annual General Meeting.

 

(c)   In addition to any other business which may be transacted at an AGM, the business of an AGM is to include the following:

 

                              i.    To confirm the minutes of the previous AGM and of any Special General Meetings held since that meeting,

                             ii.    To receive from the Chairperson, Finance Secretary, Auditor and Sub-committees reports on the activities of the Organisation during the preceding financial year,

                            iii.    To identify and where necessary elect Sub-committee members,

                           iv.    To receive and consider the statement which is required to be submitted to members under section26(6) of the Act.

(d)   An AGM must be specified as such in the notice convening it.

Article IX.         Special General Meetings

(a)    The Management Committee may, whenever it thinks fit, convene a Special General Meeting of the Organisation.

 

(b)    The Management Committee must, on the requisition in writing of at least 5 percent of the total number of members, convene a Special General Meeting of the Organisation.

(c)    A requisition of members for a Special General Meeting:

                              i.    Must state the purpose or purposes of the meeting, and

                             ii.    Must be signed by the members making the requisition, and

                            iii.    Must be lodged with the secretary, and

                           iv.    May consist of several documents in a similar form, each signed by one or more of the members making the requisition.

(d)    If the Management Committee fails to convene a Special General Meeting to be held within 1 month after that date on which a requisition of members for the meeting is lodged with the secretary, any one or more of the members who made the requisition may convene a special general meeting to be held not later than 3 months after that date.

(e)    A Special General Meeting convened by a member or members must be convened as nearly as is practicable in the same manner as Annual General Meetings are convened by the Management Committee. Any member who consequently incurs expenses in relation to the meeting is entitled to be reimbursed by the Organisation for any expense so incurred.

Article X.          Voting and decision making

Section 10.01       Decision making

(a)    Decisions needing to be made must be through consensus.

(b)    If consensus is not possible after discussion at two consecutive meetings then a vote may be held at the end of the second meeting.

 

Section 10.02        Items concerning Voting

                              i.    An item to be voted upon will be preceded by a discussion of arguments for and against the item.

                             ii.    Only existing questions and comments relating to the item will be voted upon

                            iii.    At meetings including AGM and Special Meetings, each member has one vote,

                           iv.    The preferred method of voting is a poll (written vote)

                            v.    The Chairperson has a casting vote in the event that the poll is not definitive. This is in addition to any vote he or she has as a member.

Section 10.03       Objections to the right to vote

  1. A challenge to a right to vote

                              i.    May only be made at the meeting, and

                             ii.    Must be determined by the Chairperson, whose decision is final.

Section 10.04       How voting is carried out

            (i)    A resolution put to the vote at a meeting must be decided by simple majority.

          (ii)    Each person will be given a separate polling sheet and asked to vote in the affirmative or negative to the proposal.

         (iii)    Poll sheets will be given to the Secretary/general Secretary to be counted.

         (iv)    The counting will occur and one or two observers to the counting may be present.

          (v)    Once the tally of the votes is completed and presented then the Chairperson can cast any deciding vote if necessary.

Section 10.05       When and how polls must be taken

(a)    At an AGM or Special General Meeting, a poll on the election of a Chairperson or on the question of an adjournment must be taken immediately.

(b)    At a General Meeting, a poll demanded to resolve other matters must be taken at a time and in a manner the Chairperson directs.

Section 10.06       Voting without a meeting

            (i)    The organisation may pass a resolution without a meeting being held if all the members entitled to vote on the resolution sign a document stating that they are in favour of it. Each voting member of a family membership must sign.

          (ii)    Auditors cannot be removed by a resolution without an AGM or Special Meeting.

         (iii)    Separate copies of a document may be used for signing by members if the wording of the resolution and statement is identical in each copy.

 

         (iv)    A resolution is passed when the last member signs.

Article XI.         Resolution of disputes

Disputes occur in all organisations.

(a)    In general the Australian Burundian Community Organisation will attempt to resolve all disputes internally before seeking external support.

(b)    Disputes will be handled with confidentiality, fairness, and transparency using the steps below.

            (i)    Firstly mediation between the disputing parties should be carried out.

          (ii)    If a resolution can not be agreed upon then the parties will involve a community elder or respected person, who is a member of the Management Committee to informally mediate between the parties. If the dispute cannot be resolved in this manner it will be taken to the relevant Sub-committee.

         (iii)    The Sub-committee will attempt to mediate and resolve the dispute.If the dispute is not resolved by the Sub-committee it can be taken to the Management Committee or to a special meeting of Executive Officers.

         (iv)    The management committee will undertake to resolve the dispute, If resolution is not possible a special meeting of the General Assembly can be called where the decision can be voted upon and a course of action finalised by the results of that vote.

          (v)    If parties are still in dispute or a resolution cannot be reached then an external mediator, respected neutral person or legal centre can be approached.

 


Article XII.       Other items

Section 12.01       Records

(a)    The Organisation must keep copies of the following

            (i)    Minutes of Management Committee meetings

          (ii)    The Constitution

         (iii)    A register of members and former members

         (iv)    The names and addresses of Sub-committee members, Management Committee members and any contractor or employee.

          (v)    Financial records.

 

(b)    They must be kept at the Organisations document access address and can be accessed by any member of the Organisation.

 

(c)    Members of the public and relevant government departments can also access these items and should provide written requests for accessing the information and intended purpose for accessing.

 

Section 12.02       Finances

(a)    All money of the Organisation must be deposited into the Organisation’s bank account.

(b)    The Organisation must give receipts for all money it receives.

(c)    All cheques, withdrawal forms and other banking documents must be signed by at least two Management Committee members.

(d)    All transactions that can result in the withdrawal of cash require four Management Committee members approval.

 

(e)    All accounts must be approved for payment at a Management Committee meeting.

 

Section 12.03       Conflict of interest or material personal interest

(a)    A Management Committee member who has a material personal interest in an Organisation matter must tell the members.

(b)    This notice must give details of what the interest is and how it relates to the Organisation. It must be given at a Management Committee meeting as soon as possible, and it must be recorded in the minutes of the meeting.

 

Section 12.04       Gift fund rules

(a)    The Organisation shall maintain for the main purpose of the Organisation a gift fund:

(b)    To be named ‘Australian Burundians Community Gift Fund’

 

(c)    Which can receive gifts of money or property for the purposes of the objectives of the organisation

 

(d)    Which can have credited to it any money received by the Organisation because of those gifts.

 

(e)    The gift fund cannot receive any money or property other than that stated at (c).

 

(f)     The Organisation shall use gifts made to the gift fund and any money received because of them only for the principal purpose of the organisation.

 

(g)    Receipts issued for gifts to the gift fund must state:

            (i)    The full name of the Organisation

          (ii)    The organisations Australian Business Number

         (iii)    The fact that the receipt is for a gift.

 

(h)   Closing of gift fund

            (i)    As soon as:

1)     The gift fund is wound up, or
2)     The Organisations endorsement as a deductible gift recipient is revoked under section 426-55 of the Taxation Administration Act 1953

          (ii)    Any surplus assets of the gift fund must be transferred to another fund, authority or institution, which has similar objectives to the Organisation.

         (iii)    This body must also be able to receive tax deductible gifts under division 30 of the Income Tax Assessment Act 1997.

 

Section 12.05        Special Observers/Advisors

(a)    From time to time Sub-committees and the Management Committee may seek the support from people outside or within the Organisation to act as an observer or advisor to the Sub-committee or Management Committee.

(b)    People engaged in such capacity are required to agree to follow the same rules as all Committee Members.

(c)    Observers or advisors do not have a voting right in the decision making process but can provide expertise or assistance when requested by the organisation.

 


Article XIII.     Acknowledgement

The organisation has been supported by Anglicare Migrant Services, Fairfield Migrant Resource Centre and the NSW Service for the Treatment And Rehabilitation of Torture and Trauma Survivors (STARTTS)

Some materials have been sourced from material in the public domain from

  • Illawarra Forum Inc
  • Anglicare
  • Department of Fair Trading – Model Rules
  • Independent Commission Against Corruption NSW and QLD
  • Constitution of Cabramatta Community Centre
  • Constitution of Campus Crusade for Christ Boise State University Chapter
  • Constitution of Australian African Network
  • Constitution of Auburn Youth Centre
  • Constitution of Fairfield Community Resource Centre(now community first step)
  • Office of the Registration Indigenous Corporations – Rule Book

 

This consitution was adopted by members of the Australian Burundians community organisation on the 29th March 2009.

One Response to “ Constitution ”

  1. nishi says:

    Is the donation to this society tax deductible in Australia?

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